What is PAPERLESS?
Paperless is an effort to reduce paper usage, but not eliminate paper usage at all. Because we are almost impossible to live without paper in daily activities. The concept of 3R (Reduce, Reuse, Recycle) for several years has been heavily voiced by environmental activists. Reduce which means reducing usage, Reuse which means to reuse, and Recycle which means to reprocess. Paperless is part of the form of Reduce. Indeed, paper has become a daily necessity. Paper use is increasing everywhere. We can imagine, an office, campus, school are places in which thousands and even millions of papers are used. The papers are used starting from scribbles, memos, minutes, notebooks, theses to report documents. We all know the raw material for paper is wood. So, to produce paper, paper mills must cut down certain types and qualities of trees.
The more paper needs, the more trees will be cut down. Cases of illegal logging in forests that have implications for forest degradation and deforests or a decrease in the quantity of trees in the forest.
What is PAPERLESS SCHOOL?
PAPERLESS SCHOOL is a school that commits and concerns on reduce paper use in every aspect of school : (student’s works, teacher’s works, administration and others). Paperless school isn’t just spoken or written in the school rule but also been notice on school vision, in order to building every people awareness on it, including the parents.
Sekolah Alam Cikeas is one of the school in Indonesia that really concern on environmental education, and it’s notice in school vision that written as “Membangun sistem pendidikan berbasis alam dengan pembelajaran berstandar Internasional sekaligus melakukan konservasi alam di lingkungan sekitarnya”. It means that Sekolah Alam Cikeas isn’t only concerning on education quality but also environment awareness as well. One of the goal to save the environment is reducing paper use.
Why Should be PAPERLESS SCHOOL?
Indeed, paper has become a daily necessity. Paper use is increasing everywhere. We can imagine, an office, campus, school are places in which thousands and even millions of papers are used. The papers are used starting from scribbles, memos, minutes, notebooks, theses to report documents.
We all know the raw material for paper is wood. So, to produce paper, paper mills must cut down certain types and qualities of trees. The more paper needs, the more trees will be cut down. Cases of illegal logging in forests that have implications for forest degradation and deforests or a decrease in the quantity of trees in the forest.
If more and more forests are cleared to cut down, then this environmental damage will result in climate change and global warming. For example the greenhouse effect, which is caused by a lack of absorption of carbon dioxide. The greenhouse effect will increase the earth’s temperature, then it will result in many strange weather symptoms like El Nino, La Nina, melting polar ice caps and other natural disasters.
We can imagine how wide the forest must be cut down to produce paper. For illustration in making a single A4 paper can spend a tree of at least 5 years old. For good quality paper, a mixture of hard and soft woody trees is needed. A land of 4 feet long 4 feet long and 8 feet wide hardwood trees can produce 942,100 pages of books, equivalent to 4,384. 000 stamps or equivalent to 2,700 copies of newspapers. If we save 1 ton of paper, then we also save 12 large trees, 400 liters of oil, 4,100 Kwh of electricity and 31,780 liters of water.
As a school that concerning on environmental awareness, running paperless school in our environment (Sekolah Alam Cikeas) is a must.
The four (4) main advantages of applying Paperless School:
- Reduce waste and inefficiency
Paper isn’t just bad from an environmental point of view. It’s also extremely inefficient for our school administrative team. When a school works with paper it means hours lost every week to processing, storing, managing, searching and retrieving.
By going paperless, the time it takes to do these tasks can be reduced to mere minutes. Bulky batches of paperwork can be scanned in moments and software can convert them into searchable, shareable digital versions. Laborious tasks, like locating and passing on a document in a student’s record, go from frustrating hunts to a quick search on the computer.
And of course, there are massive cost savings to be had from less printing, photocopying and required storage space.
- Create a secure digital database
If all our data is in one, centralized place, it becomes easier for everyone in a school to access and update that information. You don’t have to worry about out-of-date contact details or duplicated documentation. And with a digital system you’ll be able to see who scanned and edited which documents when, giving you a clear audit trail.
Not only is this kind of setup more secure, but it’s also more flexible. It means information can be accessed remotely — great if teachers are marking online homework in the evening or you’re a multi-academy trust with shared data.
- Communicate better with parents
Before applying paperless school, we send letters to parents almost every week. Teacher almost send the parents letter twice in a week. Imagine how much paper we use only for sending letter and communicate with parents in only a year?.
By optimizing technology, we use email, google classroom, and class wag to communicate with parents, and it well accepted n well responded among parents. Make life even easier for parents paying for school trips, uniforms or lunches by directing them to an online payment system too.
- Engage students more
For children who have grown up with the internet and touchscreens, digital learning is simple and intuitive. Using less paper in the classroom doesn’t just save your school money — it’s also the next step forward in a more engaging, inclusive, varied form of teaching.
There are hundreds of education-specific apps and software available to teachers. These tools can be used alongside, or in place of, more traditional textbooks to bring to the classroom to life for modern learners. Homework can be submitted online and teachers can give feedback quickly and frequently, rather than pupils and parents having to wait for large pieces of work to be marked.
Finally, when some or all of your learning is done digitally the cost of buying and replacing books each year (which inevitably get lost, damaged and drawn on) can be cut back.
It’s important to get the most from every penny of spend in your school. Replacing paper with digital systems could save thousands each year and allow us to invest more in better experiences for parents, students and teachers.